How to Maintain Proper Security Enhancements With The Due Diligence You Automate with a Virtual Data Room

What are the tax consequences for the organization of not exercising due diligence in the opinion of the tax authority in relation to its customers? Check how to maintain proper security enhancements with due diligence in the article below.

Maintain Proper Security Enhancements with the Due Diligence

In order to maximize the effectiveness of proper security enhancements, some countries provide legal consequences in their legal systems in case of non-compliance with the law. For the purposes of appealing tax notices-decisions, a business must first understand whether a bona fide taxpayer is liable for possible illegal actions of counterparties and what are the limits of such liability. Thus, the efforts of the taxpayer, first of all, should be aimed at demonstrating to the court the real movement of assets, including with the help of proper primary documents.

Due diligence requires governments or commercial organizations to make efforts to identify and address exploitation in their supply chains. To check the counterparty, you need to study information about him in open sources. After that, you need to request documents from the counterparty itself and check whether he conducts actual activities. These checks will show what risks will arise if you conclude an agreement with a new counterparty.

Measures indicating due diligence and caution when choosing a counterparty are:

  • obtaining a copy of the certificate of registration of the counterparty with the tax authority;
  • verification of the fact of entering information about the counterparty;
  • obtaining a power of attorney or other document authorizing a particular person to sign documents on behalf of the counterparty;
  • use of official sources of information characterizing the activities of the counterparty.

How to Automate Due Diligence with the Virtual Data Room?

Even the most responsible company, which operates strictly according to the law and regularly pays taxes, may face claims from the tax office if it contacts an unscrupulous counterparty. But all the same, during inspections, inspectors can find a one-day thing in your supply chains; no one is immune from such a risk. But you can perform all the actions that will show the tax that you are a conscientious taxpayer. Most VDR services for due diligence provide some level of security, but the problem is that data can still be leaked. If you want to legally download and share files without being on one of these lists, a VDR is the only way to go.

If you act due diligence with the virtual data room provider, such cooperation can result in a denial of deductions, the abolition of benefits, additional taxes, fines, penalties, etc. This is how the state fights against illegal tax schemes. Even if the company really did not know that the counterparty was suspicious of the tax authorities, this does not affect the court’s decision. Ignorance is no excuse.

In the virtual data room that can be found at, each data operation or user action is recorded in a special log file. Logs help track causes of errors, mistakes, and malicious activity and reduce the impact of human factors. The virtual data room for due diligence enables the industry to use new visualization technologies such as virtual or augmented reality. Working with a digital twin, the company’s personnel can visualize the company’s technological processes and assets in real-time right at the workplace.

Find Board Management Software for CEOs and Executive board members

With digital meeting management, you increase the efficiency of your board meetings. Whether board meetings or works council meetings – the board software supports you in planning, conducting, and following up on such arrangements. 

How can board software help CEO?

The chief executive officer (CEO) is the highest-ranking officer in a company whose primary responsibilities include making major corporate decisions, managing all of the company’s operations and resources, acting as the primary liaison between the board of directors, corporate operations, and the public face companies. Corporate management for CEO means responsibility, a variety of tasks, and a high workload. Therefore, it is more critical to conduct meetings at the management level as efficiently as possible to ensure that everything runs smoothly and derives the most significant potential benefit. Many factors play a decisive role here: What does a meaningful agenda look like? Which processes lead to concrete results in the meeting? And how can these results be made available in the company processes and structures?

To achieve these goals, the CEO must solve several strategic and tactical issues. However, often in the flow of everyday affairs, we lose sight of priority tasks and stop monitoring their implementation. With the board management software, it will not happen. With this digital platform CEO and other board members can hold productive meetings, effectively coordinate and make decisions on various issues, create assignments and monitor their implementation. In addition, the software allows the collegial bodies to track an issue throughout its life cycle – from the moment it is raised to the decision on it and the control of its implementation – their goals become results.

How to find a good board portal for executive board members?

Where classic meeting management reaches its limits, digital meeting management expands and offers users the opportunity to organize board meetings in a modern and efficient way. Digital meeting management is a modern, intuitive and digital solution for optimizing complex structures. According to, the solution minimizes the effort and increases the benefit of board meetings. You benefit from time savings and the optimal management of agenda, resources, participants, and responsibilities.

Nowadays, there are many reliable alternatives for organizing board meetings in the online format. However, if the CEO wants to choose a suitable software vendor, he should define the features and functions that are in priority for him. In general, the board software ensures the following capabilities to its users:

  • Focus on management tasks by working in separate information spaces;

  • Accelerate the definition of the agenda and work plan of the meetings, the coordination of minutes, and the appointment of persons responsible for issues;

  • Online access to all materials and decisions of meetings, regardless of location;

  • Get a clear picture of the results of the work of both collegiate bodies as a whole and individual employees;

  • Simplify the planning of participation in meetings, including when working in several collegiate bodies;

  • Identify risks in organizing a meeting and receiving comprehensive information on the progress of its preparation;

  • Minimize errors and time costs associated with organizing and holding meetings “manually”.

Another important task of the board software is to ensure such a state of working with documents in which each board member can obtain the necessary documents and the necessary information at any time without much effort. With traditional paper workflow, when the volume of processed documents is several thousand, it is impossible to achieve such a state of affairs. Modern information technologies come to the rescue, organizing electronic document management and exchange following the rules and regulations adopted by the company.